Senior support to management, event organization, stakeholder interaction, and administrative tasks related to the representation of the largest R&I institution in Portugal.
Work description
We are seeking an Executive Assistant to join the INESC Brussels HUB team. This position directly supports the Head of INESC Brussels HUB in delivering the organization’s strategic goals within the EU Research and Innovation framework. The role involves managing the Brussels office operations, coordinating events that showcase R&D capabilities, and ensuring smooth communication between stakeholders. Key responsibilities include secretariat duties and liaison with headquarters for financial and administrative processes. We seek a professional who excels in a compact team setting, has strong organizational skills and and can effectively coordinate activities between multiple locations. The ideal candidate will understand the importance of representing institutional research interests in the European context.
Academic Qualifications
A degree in management, administration, or a related field is preferred. Equivalent professional experience will be considered.
Minimum profile required
Proven background (5+ years) in executive or administrative support roles, preferably within an R&I or EU environment.Event planning or project coordination experience is a strong plus.
Preference factors
• Organization & Detail: Proven track record in managing complex administrative workflows with high attention to detail • Communication: Strong verbal and written communication abilities, with experience in cross-border professional interactions • Adaptability: Demonstrated ability to manage multiple priorities and learn new processes in a dynamic environment. • Digital Proficiency: Strong command of Microsoft Office Suite, and experience with digital collaboration tools. • Languages: Fluency in English (required); Knowledge of Portuguese, Dutch and/or French is valued.
Application Period
Since 04 Feb 2025 to 17 Feb 2025